PYSR Terms & Conditions

The organisers and all related staff agree to provide workshops, coaching, and instruction relating to music, singing, and performance skills during the retreat.

By registering for this retreat, participants and their parent/guardian agree to engage respectfully and constructively with all attendees, facilitators, and staff throughout the duration of the event.
The parent or legal guardian of the participating retreater agrees to complete their Registration Form and Guest Form ahead of the retreat, both of which will be sent via email to their provided email address.

Attendance and participation in retreat activities is voluntary. Participants may choose not to attend any specific activity without penalty.

Participants must be between the ages of 8–17 years old on the date of the retreat.
All participants under 18 must be accompanied on-site by a responsible adult who is legally responsible for them outside of scheduled retreat activities.

You confirm that the participating child is physically and mentally able to take part in the retreat.
You agree to disclose all relevant medical conditions, allergies, or additional needs in advance via the registration form which will be sent via email to the contact details provided.
The accompanying responsible adult remains responsible for the storage, administration, and management of any required medication, unless otherwise agreed in writing with the organisers.

During scheduled retreat activities, children will be supervised by the retreat organiser and facilitators.
Outside of scheduled activities (including overnight periods, free time, and any non-organised activities), children remain the responsibility of their parent or accompanying responsible adult at all times.
Participants attend the retreat at their own risk. Parents or guardians are responsible for ensuring the suitability of participation for the child’s individual physical and emotional needs. Nothing in these terms excludes or limits liability for personal injury caused by negligence.
To the fullest extent permitted by law, the retreat organisers, facilitators, and property owners accept no responsibility for loss of, or damage to, personal property, or for any indirect or consequential loss arising from attendance at the retreat.
Parents or guardians remain responsible for their child’s supervision, behaviour, and safety outside of scheduled retreat activities.

In the event of cancellation by the participant after 1st August, refunds may not be issued.
In the event of cancellation by the organisers, all fees paid will be refunded in full.
Non-attendance at individual workshops, sessions, or activities does not entitle participants to a partial or full refund.
Disagreements regarding creative direction, personal preference, or group dynamics do not constitute grounds for a refund or cancellation of payment obligations.

Respectful, safe, and appropriate behaviour is required at all times.
The organisers reserve the right to remove any participant whose behaviour is disruptive, unsafe, or inappropriate. In such cases, no refund will be issued.
Illegal substances are strictly prohibited.

Photographs and video recordings may be taken during the retreat and may be used by EM:CAS for promotional purposes.
You may opt out of the use of your or your child’s image by notifying the organisers in writing prior to the start of the retreat.

Any additional guests must be registered in advance via the Guest Form which will be sent via email to the contact details provided.
All guests under the age of 18 must be accompanied by a responsible adult who is present on-site and responsible for their supervision at all times. The organisers do not provide supervision for guests.

11. Free camping

Retreaters and their responsible adults may choose to camp on-site, free of charge.
Retreats are hosted on private land, it is not a registered or licensed camp-site.
There is electricity, running water, portable toilets, and showers on-site for campers to use.
Retreaters that choose to camp do so at their own risk. The organisers/landowners accept no liability for any loss, theft, damage, injury, accident, or inconvenience arising from camping or use of the site, except where liability cannot be excluded by law.
Campers are responsible for bringing suitable camping equipment and supplies, leaving the area clean and tidy, respecting other visitors, neighboring properties, and the environment, and complying with instructions given by the organisers.

12. Self-Catered

Retreats are self-catered, with meal ingredients provided for retreaters.
Retraters/their responsible adults are responsible for planning, preparing, and cooking their own meals using the shared facilities provided.
Ingredients will be provided for the following meals: Friday: Dinner, Saturday & Sunday: Breakfast, Lunch, Dinner
Example of meal ingredients: Breakfast: Cereals, fruit, yoghurt, Lunch: Sandwich/wrap options, salads, picnic ingredients, Dinner: Sandwich/wrap options, salads, picnic ingredients, BBQ options.
Retreaters are responsible for informing the organisers in advance of any allergies, intolerances, or dietary requirements. While reasonable efforts will be made to accommodate these where agreed, the organisers cannot guarantee that food ingredients are free from allergens or cross-contamination.
Visitors consume all food and ingredients at their own discretion and are responsible for ensuring that the food they eat is handled safely and cooked thoroughly.
The organisers accept no liability for illness, allergic reactions, or other issues arising from the preparation or consumption of food, except where liability cannot be excluded by law.

Personal information will be collected and used solely for administrative, safeguarding, and safety purposes. Information will not be shared with third parties except where required by law or with explicit consent.